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Educator Guidelines for Exam Administration

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Online Schools Portal

Use our online portal for schools to submit their rosters and applications to test for students, and to schedule their examination offering. You must use the portal to submit your rosters and request the test no later than 45 days prior to the test date requested. 

All applications should be submitted online through your program directors login. Your user name is the email address of the program director. The first time you attempt to login, submit a "forgot password," and that will send you an email with a link where you will be able to set up your password for the first time. Once you have logged in, you'll be able to view your school profile in our system, and you'll also be able to submit your class rosters for testing, submit your preferred examination date, and complete the scheduling process. 

Program Directors Login

CST® & CSFA® Tools

The school user guide is your instruction manual for the process of submitting your roster, applying for your students to test, and scheduling your examination day, whether your students are testing on-campus, at a testing center, or some mix of both. This guide is updated frequently, so always come here and use the current version, which will reflect any changes that might have happened since the last time you submitted a class for testing.

School User Guide

On-Campus Web Based Testing (WBT) from the National Board of Surgical Technology and Surgical Assisting (NBSTSA) allows eligible surgical technology students to take their Certified Surgical Technologist (CST) exam at their own school.

WBT On-Campus Examination Guide

Required: Notify PSI and Register Your Proctor

Notify PSI of your testing location and examination administrator/proctor by filling out an Examination Administrator Request Form. This form must be turned in for the first examination given on-campus and each time the administrator/proctor changes.

Examination Administrator Request Form

Mail-in Submissions

School applications submitted through our online LearningBuilder Program Director Login (upper right)  are the preferred method for schools to interact with NBSTSA and PSI.  The online process will greatly speed you and your school through the process, and enable you to get much faster feedback from us in case we need more information or want to keep you updated on the process.  Please consider logging in to use the online process before printing and mailing applications to NBSTSA. 

All forms and student examination applications must be submitted together by mail.

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Obtaining Results

We must have proof of graduation (one of the following: official notarized letter from the program director stating each student’s name, date of graduation and type of degree awarded, certificate of graduation or transcripts) in the NBSTSA office no later than 60 days after the test date. These should be entered via your program director login using the instructions in the NBSTSA School User Guide above. 

Students may submit graduation proof individually or the Program Director may provide proof for the entire class. Pass/fail information will not be released to you or your students until we receive appropriate graduation verification. Please note, graduate information not provided within the 60 day period will result in invalidation of candidate examination results and forfeiture of all examination fees. If a candidate’s results are invalidated, he/she will have to reapply, repay and retest to become certified. If a Program Director submits proof of graduation, they will receive an email confirming receipt. Graduation documentation is processed within three to five (3–5) business days upon receipt. Each student will subsequently receive an email notification conveying the official Pass or Fail result of their examination. Additionally, exam results will be available to both Program Directors and students within their respective accounts once processing is complete.

How-to Videos

We have created several how-to videos that will also help you through the process.